Parish President's Check List 

Parish ECW leaders have responsibilities at the parish, convocation, and diocesan level. 

  • Please notify the Diocesan ECW president when new ECW officers in your parish are elected. 

  • Make sure you get the files of the outgoing parish ECW President (or officer). 

  • Calendar Handbooks are distributed at Fall Conference. Two calendars are given to each parish. Additional calendars may be ordered and purchased at cost from the President-Elect.

  • Keep yourself and your parish informed of Convocation and Diocesan deadlines, events, and activities by staying in communication with your Convocation Coordinator, reading and distributing your Diocesan ECW Calendar Handbook, and visiting this website for announcements and news. 

  • Send notices of your parish events to your Convocation Coordinator and the ECW Webmaster to be publicized on this webpage. You may also contact Debbie Donaldson at the Diocese for your event to be publicized in The Alabama Episcopalian and on the Diocesan website.

  • Every seven years, your convocation will host a Fall Conference. Please ask your Convocation Coordinator how your parish ECW can help. The hosting schedule is listed in your calendar and on this site. 

  • Make sure your parish sends in its annual Parish ECW Giving Contribution. Please make all checks sent to Alabama ECW, payable to:  Episcopal Church Women, Diocese of Alabama, 521 North 20th Street, Birmingham, AL, 35203-2611

Parish President's Key Dates:

 January

  • UTO Grants are due. 

  • Parish annual contributions are due.  Please notify the ECW Treasurer as to the amount and expected date of payment. 

  • Please contact your Convocation Coordinator in regard to Convocation dues. 

  • Convocation President meetings are often held in January. ​

March and April

  • Spring: attend your Convocation meeting. 

    ECW Scholarships are due. 

​May

  • CPC Sunday is traditionally the first Sunday of May. Arrange the date with your rector.

  • May 15: UTO Spring Ingathering should be arranged with your rector.

July

  • July 29: Deadline for Calendar Handbook updates to be sent to President-Elect.

  • Pre-Order any extra calendars 

​September

  • Send names of college students to state chaplains.

  • September 15: Memorial Roll list due.

October

  • Attend  Fall Conference. Send two voting delegates.

  • Fall: Attend Convocation Meetings

  • No later than November 13: UTO Fall Ingathering

  • Send UTO funds to the Diocese of Alabama.