Alabama ECW -Parish Checklist

Episcopal Church Women of the Diocese of Alabama

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PARISH CHECKLIST

Parish ECW leaders have responsibilities at the parish, convocation, and diocesan level. (see checklist below)

Important: When new ECW officers in your parish are elected each year, please promptly complete the annual Parish ECW Information Sheet.

Calendar Handbooks are distributed at Fall Convocation meetings and at Fall Conference. Two calendars are given to each parish. Additional calendars may be ordered at cost from the President-Elect, no later than August 1 for the next year.

Keep yourself and your parish informed of Convocation and Diocesan deadlines, events, and activities by staying in communication with your Convocation Coordinator, reading and distributing your Diocesan ECW Calendar Handbook, and visiting this website for announcements/What's New. There are events throughout the year for Parish ECW leaders and other members to attend. Please work within your parish ECW to find the appropriate leaders and/or members to designate to attend. Please inform the women of your parish of these events and encourage attendance of as many of your members as possible.

Every 7 years, your convocation will host a Fall Conference. Please ask your Convocation Coordinator how your parish ECW can help. The hosting schedule is listed here.

If your parish is among those attending a function at the Cathedral (such as sponsoring a seminarian for ordination), your participation is expected and is deeply appreciated. Contact the Bishop’s Guild Chairman at The Cathedral Church of the Advent or the Birmingham Convocation Coordinator.

The timetable below is provided as a convenience for parish ECW officers. For specific dates each year, please consult the Calendar on this website, your Diocesan ECW Calendar Handbook, and/or your Convocation Coordinator.

Publicize your

Parish ECW Events

on this website

Starting a New ECW or Reorganizing an Existing Group?

A helpful packet of information is available at this link:

http://ecwnational.org/resources.htm

See the contributions of parish ECW's in our diocese:

Date/Month/Season	Responsibility
Beginning of your term as Parish ECW President	Make sure you get the files of the outgoing parish ECW President (or officer) so that you have a starting point for your year of responsibility.
Anytime	VERY IMPORTANT! As soon as you know of change in your new parish ECW leaders, please complete the annual Parish ECW Information Sheet. Send notices of your parish events to Publicity Chair to be publicized in *The Alabama Episcopalian* and on this website. See Publicity guidelines and deadlines. Post notices of items for sale (cookbooks, tea towels, etc.) on the ‘Marketplace’ section of this website. Send info to webmaster@alabamaecw.org Publicity Chair.
January	Parish Annual Contributions to ECW Diocese of Alabama are payable. If you do not plan to pay in January, please notify the ECW Treasurer of the amount and expected date of payment.
January at latest	Please send your dues to your Convocation. See schedule.
January	Parish ECW Presidents: Attend the organizational convocation meeting for parish presidents arranged by your Convocation Coordinator
Spring	Attend the spring meeting of your convocation. Your Convocation Coordinator will have exact date.
TBA	Workshop at the Diocesan Parish Leadership Training Event in Birmingham on "Episcopal Church Women: The Heart of the Parish" St. Luke's - Birmingham This workshop is for Parish ECW Leaders, Clergy, and Others. The session will give the attendees an opportunity to meet many members of the Diocesan Board and to ask questions about such programs as UTO, CPC, ECW Scholarships and the ECW Board’s pledge to ACTS2. Contact: Fiona Watts 2940 Clydebank Circle Birmingham, AL 35242 (205) 991-2884 preselect@alabamaecw.org St. Stephen's, Birmingham
April 30th	ECW Scholarship Application PostMark Deadline
First Sunday in May	CPC Sunday (Church Periodical Club). Arrange in advance with your rector.
May 16	UTO Spring Ingathering deadline - Arrange date with your rector on a schedule that will allow you to return your ingathering to the diocese by this deadline.
July 31st	Deadline to send information to President-Elect for publishing in next year’s Calendar Handbook. Deadline for ordering extra Calendar Handbooks at cost for the coming year (each parish receives 2 automatically). Order from President-Elect.
September	Send names of college students in your parish to appropriate chaplains in the diocese.
September 15	Memorial Roll listing due
second week in October	Attend the annual Fall Diocesan ECW Conference. Each parish sends two voting delegates for the business meeting and as many visitors as wish to attend. Pick up Diocesan ECW Calendar Handbooks for your parish; read and distribute to your parish ECW leaders.
Fall	Attend the fall meeting of your convocation. Your Convocation Coordinator will have exact date.
November 14	UTO Fall Ingathering deadline - Arrange date with your rector on a schedule that will allow you to return your ingathering to the diocese by this deadline.
no later than December 31	UTO Grant Application Deadline - send to Carpenter House.
End of your term as parish ECW officer	Please pass on the files documenting your work for your term as officer to the incoming officer. Help her get started by sharing this Parish Checklist with her.