Episcopal Church Women of the Diocese of Alabama

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PARISH CHECKLIST

Parish ECW leaders have responsibilities at the parish, convocation, and diocesan level.  (see checklist below)

Important:  When new ECW officers in your parish are elected each year, please promptly complete the annual Parish ECW Information Sheet.

Calendar Handbooks are distributed at Fall Convocation meetings and at Fall Conference.  Two calendars are given to each parish. Additional calendars may be ordered at cost from the President-Elect, no later than August 1 for the next year.

Keep yourself and your parish informed of Convocation and Diocesan deadlines, events, and activities by staying in communication with your Convocation Coordinator, reading and distributing your Diocesan ECW Calendar Handbook, and visiting this website for announcements/What's New.  There are events throughout the year for Parish ECW leaders and other members to attend.  Please work within your parish ECW to find the appropriate leaders and/or members to designate to attend.  Please inform the women of your parish of these events and encourage attendance of as many of your members as possible.

Every 7 years, your convocation will host a Fall Conference.  Please ask your Convocation Coordinator how your parish ECW can help.  The hosting schedule is listed here.

If your parish is among those attending a function at the Cathedral (such as sponsoring a seminarian for ordination), your participation is expected and is deeply appreciated.  Contact the Bishop’s Guild Chairman at The Cathedral Church of the Advent or the Birmingham Convocation Coordinator.

 

The timetable below is provided as a convenience for parish ECW officers.  For specific dates each year, please consult the Calendar on this website, your Diocesan ECW Calendar Handbook, and/or your Convocation Coordinator.

Publicize your

Parish ECW Events

on this website

 

Starting a New ECW or Reorganizing an Existing Group?

A helpful packet of information is available at this link:

http://ecwnational.org/resources.htm

 

See the contributions of parish ECW's in our diocese:

2011 to date

2010   2009   2008   2007   2006   2005

 

Please make all checks sent to Alabama ECW payable to:
Episcopal Church Women Diocese of Alabama

521 North 20th Street Birmingham. AL 35203-2611

 
Date/Month/Season Responsibility
Beginning of your term as Parish ECW President Make sure you get the files of the outgoing parish ECW President (or officer) so that you have a starting point for your year of responsibility.
Anytime
January Parish Annual Contributions to ECW Diocese of Alabama are payable.  If you do not plan to pay in January, please notify the ECW Treasurer of the amount and expected date of payment.
January at latest

Please send your dues to your Convocation. 
January Parish ECW Presidents: Attend the organizational convocation meeting for parish presidents arranged by your Convocation Coordinator
Spring Attend the spring meeting of your convocation.  Your Convocation Coordinator will have exact date.
April

Workshop at the Diocesan Parish Leadership Training Event (PLTE) in Birmingham.

This workshop is designed for Parish ECW leaders and members and clergy. It is a half-day workshop (morning) led by our Diocesan ECW officers. The format will be a discussion on how to grow your ECW and how to provide programs and meeting formats that appeal to all ages and especially our new members.

Contact:

Brenda Mayhall
418 Briarwood Ave.
Albertville, AL 35950
256-878-1166 H

256-571-1531 C
bmayhall@hospicemc.org
April 30th ECW College Scholarship Application PostMark Deadline
First Sunday in May CPC Sunday (Church Periodical Club).   Arrange in advance with your rector.
May 15

UTO Spring Ingathering deadline -

Arrange date with your rector on a schedule that will allow you to return your ingathering to the diocese by this deadline.
July 29

Deadline to send information to President-Elect for publishing in next year’s Calendar Handbook.

Deadline for ordering extra Calendar Handbooks at cost for the coming year (each parish receives 2 automatically).  Order from President-Elect.
September Send names of college students in your parish to appropriate chaplains in the diocese.
September 19 Memorial Roll listing due
second week in October Attend the annual Fall Diocesan ECW Conference.   Each parish sends two voting delegates for the business meeting and as many visitors as wish to attend.  Pick up Diocesan ECW Calendar Handbooks for your parish; read and distribute to your parish ECW leaders.
Fall Attend the fall meeting of your convocation.  Your Convocation Coordinator will have exact date or look on our Calendar to see if it is posted there.
November 13

UTO Fall Ingathering deadline -

Arrange date with your rector on a schedule that will allow you to return your ingathering to the diocese by this deadline.
no later than December 31 UTO Grant Application Deadline - send to Carpenter House.
End of your term as parish ECW officer Please pass on the files documenting your work for your term as officer to the incoming officer.  Help her get started by sharing this Parish Checklist with her.